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Transform Outlook Emails into Smart Todoist Tasks

Convert emails into actionable tasks with natural language processing, GTD workflow support, and intelligent task organization.

No credit card required - Enhance your GTD workflow

outlook & todoist

The natural language processing in Todoist combined with Outlook flagging is exactly what I needed for my GTD workflow. It saves me hours in syncing and is an essential tool for my productivity system.

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Perfect for GTD practitioners, productivity enthusiasts, and busy professionals!

Natural Language Processing

Use Todoist's powerful language recognition to set priorities, dates, and labels on your tasks created from Outlook.

GTD Workflow Support

Organize emails into projects and contexts following a GTD methodology.

Smart Priority Mapping

Convert email importance levels into Todoist's priorities.

Contextual Organization

Sort tasks into projects with relevant labels and contexts.

Master Your Email Workflow with GTD

Transform your inbox into an organized GTD system

No credit card required - Optimize Your Workflow!

Why Pleexy?

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    It saved me hours in syncing and is an essential tool for my GTD system.

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    The natural language processing makes task creation incredibly efficient.

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    Perfect for managing my email-based tasks in Todoist.

How it works

Transform your email workflow in just a few steps

  • 1

    Connect your Todoist account with Pleexy

  • 2

    Link your Outlook account

  • 3

    Configure your sync preferences

  • 4

    Start managing emails as tasks

How Pleexy connects Outlook and Todoist

Advanced Outlook-Todoist Integration Features

Advanced Filtering

Choose which emails become tasks based their folder or age.
Advanced Filtering

Contextual Task Details

Include relevant email content, due date, priority, and direct links in your tasks.
Contextual Task Details

GTD-Ready Organization

Sort emails into projects and add tasks automatically based on your workflow.
GTD-Ready Organization

Advanced sync options

Tweak the sync to fit your needs!
Advanced sync options

Experience the power of intelligent email task management

Let Pleexy enhance your GTD workflow

No credit card required - Optimize your productivity!

Connect Notion and Todoist

Transform Your Email Management

From Email Chaos to GTD Mastery

Before Pleexy

Scattered System

Emails and tasks live in separate worlds, breaking your GTD workflow.

Manual Processing

Time wasted copying email details into Todoist tasks.

Lost Context

Important email information separated from task management.

After Pleexy

GTD Integration

Emails flow naturally into your Todoist, allowing you to have a smooth GTD system.

Inbox Zero

Advanced filtering create perfectly organized tasks.

Complete Context

Tasks maintain all relevant email information.

Frequently Asked Questions

How does the Outlook-Todoist connection work?

When you flag an email in Outlook, Pleexy creates a task in Todoist with the email's subject as the task title and includes a link back to the original email.

When you complete a task in either Outlook or Todoist, it's automatically marked as complete in the other platform (unflagging an email completes the task, and flagging it again un-completes it).

Remember, each email can only have one task associated with it - it's a one-to-one relationship.

Can I use Todoist projects?

Yes! You can automatically assign Todoist projects based on Outlook folders properties.

How does priority mapping work?

Outlook's importance levels can be mapped to Todoist's priority system (P1-P4), ensuring consistent task prioritization across platforms.

Will task completion sync both ways?

Yes, completing a task in Todoist will remove the corresponding email flag in Outlook, and vice versa.

Can I customize the task format?

Yes, you can customize how email information appears in your tasks, including title format, content preview, and additional details.

How often do tasks sync?

Pleexy checks for changes every 2.5 minutes, ensuring your tasks stay current in both platforms.

Can I sync multiple Outlook accounts?

Yes! You can create multiple Outlook connections in Pleexy, each one linked to a different Outlook account. This allows you to manage tasks from different email accounts (like work and personal) in your Todoist.

Can I sync multiple email folders?

Yes, you can sync emails from different folders and have them appear in specific Todoist projects.

Will this work with my work Outlook account?

Yes, Pleexy works with both personal and work Outlook accounts, making it perfect for comprehensive task management.

How does the free trial work?

You get full access to all features for 14 days, no credit card required. If you haven't upgraded to a subscription by then, your connections will be paused.

Do you offer refunds?

Yes! If you cancel your subscription within 30 days of your first purchase, you are eligible for a full refund in accordance with our refund policy.

Getting your emails to zero is not about email management - it's about action management.

David Allen - GTD Methodology Creator